Purchasing and Warehousing

The following companies offer discounts to district employees for personal purchases.

Apple Computer
HP Computer
Microsoft
Lenovo Computer - FAQ
Lenovo Flyer
AIS Printers and Toners

Employee purchases made through the Employee Purchase Plan are strictly between the employee and the appropriate company. CCSD neither endorses nor recommends any particular manufacturer or brand.

Funds may be available to assist schools in replacing equipment that has been determined to be beyond economical repair (BER). As first priority the District will replace BER equipment that is a safety issue.

• The equipment being replaced is within current standards.
• The total value of the equipment being replaced is over $1,000.00 (multiple items can placed be on one BER request)
• The replacement program uses a one-for-one type trade-in
• For copiers, AIS will pick up only old Kyocera brand copiers when the replacement is delivered. For all other BER copiers and items or equipment deemed BER, the school or department must submit a Shipping 1 form to return the items to the warehouse to complete the replacement process. Please see How to use the SHIPPING-1 form for instructions
• The equipment has been deemed BER by CCSD Maintenance or the appropriate repair personnel and they have provided documentation of the reason for the BER
• Additional required documentation: A school inventory of certain equipment. Please email BER@nv.ccsd.net for more information
• The Equipment Replacement Request Form will not be processed until all BER documentation is provided and attached
• The school agrees to pay a percentage of the cost toward the new equipment if the equipment has not met its useful life because of overuse or mishandling
• The new equipment provided must be standard equipment

The district will pay 100% of the replacement cost if the equipment has exceeded its useful life. If the equipment has not met its useful life, the school shall fund the remaining cost. Example: the useful life on most copiers is 7+ years. If the BER copier is older than 7 years, the district will replace it at no cost. If the copier is BER after 5 years the school will pay 28.5% and the district will pay 71.5%.

To request a BER replacement, please download and fill in the Equipment Replacement Request Form and email it to BER@nv.ccsd.net with the BER documentation and inventory attached.

Equipment Replacement Request Form

BER Safety Cabinet Replacement Request

CCSD adopted a large number of textbooks in 2016. All adopted materials can be ordered using the Adopted Textbook Catalog. You can find purchasing information about the textbooks in the Buy Guides. For ordering help, see the Adopted Textbook Catalog Help Guide.

Shopping Cart Catalogs 

Adopted Textbook Catalog - Display-Only

Adopted Textbook Buy Guides

Shopping Cart Catalog - General - Display-Only

Shopping Cart Catalog - Custodial Services - Display-Only

Shopping Cart Catalog - Maintenance - Display-Only

Catalog Help Guides

Adopted Textbook Catalog Help Guide

Adopted Textbook Buy Guides

Catalog Help Guide

Ordering Library Books from Ingram ipage

PURCHASING DEPARTMENT DIRECTORY

Purchasing Dept. Directory (PDF)

To give cash gifts, instructional materials or equipment items, please read CCSD Regulation R-3241. Please note that you will need to complete a CCF-273 for all donations.

• Link to ERP Training Web Page
• Hiring Consultants
• Your Guide To Traveling

Employees Guide to Working with Vendors

Helpful Hints

Instructional Material Purchase Approval Form

Used and Surplus Furniture Program

Curriculum Recycling Protocol - Obsolete/Surplus Textbook/Workbook Pickup Process

Textbook Rebinding Procedure

Graphics Arts Center – We're here for you!

Donations

Shredding Schedule

How to Send Mail

How to create an SAP Goods Receipt (Confirmation of delivery)

Catalog Help Guides

Adopted Textbook Catalog Help Guide

Adopted Textbook Buy Guides

Catalog Help Guide

Ordering Library Books from Ingram ipage

SAP Shopping Cart Notes

How to create an SAP Goods Receipt (Confirmation of delivery)

How to  create a Free Text Shopping Cart

Using Other Funds for a Shopping Cart

Product Categories List

How to find any shopping cart created at CCSD - Use Shopping Cart Display

How to find more information in shopping carts

• Purchase Order numbers
• Approvers and shopping cart status
• And more

Notices

Toner Scams

Non-Standard/Non-Supported Equipment Request Form (NSERF) and Process

This District has begun a new process for purchasing Non-Standard/Non-Supported Equipment. The change includes the use of the Non-Standard/Non-Supported Equipment Request Form (NSERF).

Please note: There are many Standard items available in the on-line catalog. Please review the catalog to assure there is not a Standard item that will meet the functional requirements.

New form requires the requestor to complete and submit to the Operations Manager (OM)

• OM certifies that the building as is can support the item and that contractor work will not be required to install or operate equipment
• Once approved by OM, requestor creates a Shopping Cart with the form attached as a PDF
• Shopping Carts will be rejected back to end user if completed form is not attached

Approvals will be through workflow in the SAP system

• Administrators will receive the Shopping Carts in their Approval in-box
• Approvals will continue in the system
• Rejections will be sent to end user with comments in Approval Notes

Additional costs will be incurred with non-standard orders. The requestor acknowledges and understands:

• The District will not provide support for non-standard items. The cost of training, extended warranties, maintenance, or service contracts may be required and will be the responsibility of the requestor.
• The District will not provide funding for supplies, accessories, or replacement units for non-standard items.
• The facility and building infrastructure must be able to support the non-standard item. If modifications to the building are needed, please use the PAF process in lieu of this process.

For any further questions, please contact Karen Purdy via email or by calling (702) 799-5225.

Non-Standard/Non-Supported Request Form
Non-Standard/Non-Supported Equipment Help Guide
Non-Standard/Non-Supported Admin Approval Guide

Capital Program Office
1180 Military Tribute Place
Henderson, NV 89074
(702) 799-8710

Purchasing & Warehousing Department
4212 Eucalyptus Avenue
Las Vegas, NV 89121
(702) 799-5225
(702) 799-5504 fax

The Purchasing Department does not pre-qualify suppliers nor maintain a bidders' list. The bidders' list is maintained by the on-line hosting system at www.demandstar.com. Download and submittal opportunities for competitive efforts can be found at https://ccsd.bonfirehub.com. All formal competitive efforts are advertised in the classified section of the Review-Journal.

Food Service RFP General Terms and Conditions
Invitation for Bid Terms and Conditions
Textbook RFP General Terms and Conditions
Expense Guidelines for Consulting
General Conditions for On-Site Services
Professional Services Agreement Template
PO Terms and Conditions

NRS 332
CCSD Regulation 3310
CCSD Regulation 3311
CCSD Regulation 3312
CCSD Regulation 3313
CCSD Regulation 3314
CCSD Regulation 3315
CCSD Regulation 3316

Public Works

NRS 338
CCSD Policy 7210
CCSD Regulation 7210

Architects and Engineering Services

CCSD Regulation 7211

Professional Services and Out-of-District Consultants

CCSD Regulation 2310

Supplier Application Documents

Supplier Application / Update form
Public Disclosure form
Supplier Federal Certification form
W-9
Supplier Contact List Designation Form

The selection, procurement, and administration of architects, engineers, and related professional service providers for Clark County School District projects are governed by applicable Nevada Revised Statutes and Clark County School District (CCSD) Regulation 7211. The Clark County School District encourages participation by women-owned, disadvantaged, and minority firms.

The selection of architects and engineers to be recommended to the Board of School Trustees is based on established qualification and selection criteria.

The Clark County School District Facilities Division uses the board-approved lists of architects and engineers to select the most appropriate firm for each project.

Other construction-related services are procured via Requests for Proposals (RFPs) which are published in the Las Vegas Review-Journal classified section and in applicable trade publications.

View

The Procurement of goods and commodities for Clark County School District are governed by applicable Nevada Revised Statutes and Clark County School District (CCSD) Regulations 3310-16 and are handled by the District’s centralized Purchasing Department.  The Clark County School District encourages participation by all minority, women-owned, and disadvantaged firms.

The Clark County School District is a member of an electronic bid notification program, Demandstar.  This hosting service will provide automatic bid notification and instant access to bid information via the Internet.  Suppliers are encouraged to register with Demandstar to automatically receive notification of the District’s bid, proposal, and quote solicitations.  Suppliers may register for Demandstar services, online, at www.demandstar.com or by calling (866) 273-1863.  All purchases for goods and commodities must be formally competed in compliance with NRS 332.

All formal competitive efforts are also advertised in the classified section of the Las Vegas Review-Journal, posted in the Purchasing Department and available on our website page.

Bidding Opportunities

Applicable Statutes, Policies and Regulations

Goods, Commodities, and Non-Construction Services

Purchasing & Warehousing Department
4212 Eucalyptus Avenue
Las Vegas, NV 89121
(702) 799-5225
(702) 799-5504 fax

Contracts for the Clark County School District's public works projects are procured and administered by the Construction Management Department in accordance with Nevada Revised Statutes (NRS) Chapter 338 and Clark County School District (CCSD) Policy and Regulation 7210. The Clark County School District encourages participation by women-owned, disadvantaged, and minority firms.

The Clark County School District has adopted and uses criteria for the qualification of bidders on contracts for public works. General and specialty contractors who wish to bid as prime contractors for Clark County School District's public work contracts may apply at any time for qualification for the current and next calendar year by completing and submitting the District's Pre-Qualification Application Form. Contractors desiring to perform the Clark County School District's public works projects as subcontractors are NOT required to be pre-qualified.

Public works projects estimated to cost $100,000 and greater are advertised in the Las Vegas Review-Journal classified section.

For additional information please visit the CCSD Facilities Division home page.

Applicable Statutes, Policies and Regulations

Public Works

Capital Program Office
1180 Military Tribute Place
Henderson, NV 89074
(702) 799-8710

Definitions

Minority Owned Business Enterprise (MBE)

An independent and continuing Nevada business for profit which performs a commercially useful function and is at least 51% owned and controlled by one or more minority persons of Black American, Hispanic American, Asian-Pacific American or Native American.

Women Owned Business Enterprise (WBE)

An independent and continuing Nevada business for profit which performs a commercially useful function and is at least 51% owned and controlled by one or more women.

Small Business Enterprise (SBE)

An independent and continuing Nevada business for profit which performs a commercially useful function and is not owned and controlled by individuals designated as minority, women, or physically-challenged, and where gross annual sales does not exceed two million dollars ($2,000,000).

Disadvantaged Business Enterprise (DBE)

An independent and continuing Nevada business for profit which performs a commercially useful function and is owned and controlled by socially and economically disadvantaged individuals and where the average of the last three consecutive year's gross should total $17.4 million or less and personal net worth must be less than $750,000.

Contact Us

Business/Professional Organizations

Local Chambers of Commerce

Accomplishments 2006 - 2007

• Established a stronger presence at women's and minorities chambers and provided documentation and support for businesses interested in working with the School District.
  • Over thirty chamber meetings were attended during FY 06/07. CCSD brochures and Onvia DemandStar materials were offered and distributed at various chamber and business meetings. Meetings were held with business directors of the Latin and Asian Chambers to encourage those communities to come do business with CCSD.
     
• Participated in the International Supply Management (ISM) Local Supplier Opportunity Faire on February 21, 2007.
  • Members of the Purchasing Department participated in all levels of this Faire. Participation included organizing of the event, staffing registration and exhibiting and offering CCSD information and distribution of purchasing brochures. Information regarding doing business with CCSD was offered to over 2,000 suppliers.
     
• Participated in the Nevada Association of Purchasing and Supply Management Faire, March 14, 2007.
  • In this reverse Trade Fair, the Purchasing Department purchased and staffed a booth for this event which attracts minority owned and women owned businesses. Purchasing and Onvia DemandStar Brochures were distributed to attendees. A representative from the Purchasing Department sat on a question and answer panel in which suppliers could direct questions to purchasing staff.
     
• New forms for interviewing potential suppliers and assessment of ability to do business with the School District were created.
  • New supplier intake and assessment forms were created to evaluate those suppliers who approach the School District. Standardized forms enable buyers to uniformly evaluate interested suppliers.
     
• Tracked and reported on spending as outlined in NRS 332 and NRS 338.
  • Data for Fiscal Years 06/07 was compared by percentage of dollars spent by supplier types for the following categories:
    • Informally competed purchases < $25,000
    • Formally competed purchases > $25,000
    • FAC Informally competed purchases < $100,000
    • FAC Formally competed purchases > $100,000
       
• Meeting Objectives
  • The overall objectives for Supplier Outreach were met through participation in the above outlined events and activities. In addition to continuing meeting the goals of the five year plan, the Purchasing Department will consider participation in the AECSoft Searchable Database for Diverse Suppliers in the upcoming year.

Accomplishments 2004 - 2005

Participate in the Clark County Business Development "Meet the Public and Private Agencies Buyers and Purchasing Agents Forum".

Three District employees representing both Purchasing and Construction Management attended the forum on June 16, 2005 and distributed brochures on how to do business with the District. Contact information, staff directories, and current bid information was also distributed.

Purchase and staff a booth at the International Supply Management (ISM) Local Supplier Opportunity Faire.

Eight Purchasing Department employees organized a CCSD Booth at the ISM Supplier Opportunity Faire held in March 22, 2005. Information regarding both Construction Management and Purchasing was distributed to over 2,000 suppliers.

Collect and define spend data for reporting.

Fiscal Year 04 spend data was collected and categorized for reporting. Reporting was split into two groups: Facilities purchases (FAC) and Purchasing (non-FAC) purchases. Spend reports were published on both the formally competed purchases and the informally competed purchases. As there are different statutes (NRS 338 vs NRS 332) with different dollar thresholds that govern these purchases, the reporting was as follows:

• FAC Formally Competed Purchases (over $100,000)
• FAC Informally Competed Purchases (under $100,000)
• Purchasing Formally Competed Purchases (over $25,000)
• Purchasing Informally Competed Purchases (under $25,000)

Identified action item for next year: Significant percentage of suppliers have not completed District's supplier information page that asks for business type, size, and enterprise type, if applicable.

Establish Supplier Outreach Committee, Goals & Objectives.

Supplier Outreach Committee was established within the Purchasing area. Facilities will designate representatives to participate as well as assist with funding if needed. Goals and Objectives were proposed for a 4-year period.

"Doing Business with CCSD" webpage.

Webpage "Doing Business with CCSD" was initially created in 2004. Website was updated and "went live" in September 2005.

Offer training, outreach, and other tools to assist local and MWDBE firms.

Negotiated free automatic notification and download services from Demandstar.com, the current internet hosting site for the Purchasing Department's competitive activities. Information on how to sign up was distributed at both the ISM Supplier Faire and the Clark County Forum.

Internal Used and Surplus Furniture

See Internal Used and Surplus Furniture Program

Items Available for District Use

• Items must be used for district purposes only
• District employees with AD usernames may express interest in items
• Items must be used for district business purpose on district property
• District employees must view items by appointment before selection
  Call (702) 799-5225 and ask for the used furniture warehouse
  Visitor hours: 6:00–11:00 a.m., Monday-Friday, excluding holidays
  For safety: Wear close-toe shoes and appropriate attire, such as long pants. Visitors with open-toe shoes or sandals will not be allowed in the warehouse
• Site administrator will be contacted to approve any item prior to pick-up or delivery
• Awarded items can be picked up or can be delivered to school or department site using the Shipping 1 form. Please see How to use the SHIPPING-1 form for instructions.
• No personal use allowed

Items Available for Sale to the Public

• If there is no District use, the item will be offered to the public for sale
• Individuals may submit a bid on the website and will be notified by e-mail
• The bidding process is confidential. Only the awarded, highest bid will be disclosed
• Viewing of Auction items is by appointment only. Log into PublicSurplus.com, below, for contact information.
• Click here for items available on PublicSurplus.com.